Parts Tracker Revision History

5.0.8

Enhancements

A new permission has been added to allow editing events. It is permitted by default but can be removed by editing users' permissions.
The Equipment asset window is now larger
Recharge flag added to part transactions report.

Fixes

Fixed images being tiny on some laptop resolutions.
When not using user logins, Person field is no longer set to "Administrator" when creating records.

5.0.7

Enhancements

Made Task Schedules Window larger
The Part Shortage Report now includes the default supplier.
Order Search now uses partial match when searching for order number, invoice number, purchase order number fields (e.g. searching for "12345" will match "12345" and "A-9123459-A" etc.

Fixes

Performance improved for parts import.
Fixed Order Search.
Program file (database) was getting bloated and possible corrupted when large amounts of data were imported using the Parts Import function. Now automatically compacts the program database after parts import.
Suppliers were being imported from previous versions and inactive.
Fixed bug preventing supplier being deleted
Parts import no longer reports that it will update N parts when less than N are actually changed (depending on what import fields are selected).
Fixed bug introduced in v5.0.6 which affected printing part labels.

5.0.6

Enhancements

The Part Shortage report now includes a column Lent Out which shows part quantitites lent out or borrowed in.
Daily backups are now saved for the last 14 days. Backups older than this are kept one per week for four weeks. NOTE: It is always essential to keep your own backups on another device, e.g. using cloud backup.

Fixes

Fixed error in parts import if bin not found.
Fixed performance slow down in parts importer
Added scrollbar to Finance Account Summary window.

5.0.5

Fixes

Fixed the Weekly Trouble Call report to show the correct game count.

5.0.4

Enhancements

The Meter Lineage report now includes figures for avg/day, avg/mc, and avg/mc/day.

Fixes

Fixed error when expanding meter-based schedules

5.0.3

Fixes

Fixed problem with setting new user passwords.

5.0.2

Enhancements

You can now change the day on which the week starts. This affects usage of week numbering for financial and trouble-calls. By default, this is Monday.
The list of transactions for a specific part shown in the Stock Card can now be printed.
There is now a Find Part button in the Parts List window allowing you to search by part number and name as an alternative to the quick search box at the bottom of the list.
When adding a part transaction for a lane number, you can now specify a "pin".

Fixes

Weekly Trouble Call report (grid) is now showing the correct calls when the first day of week is configured to be not on Monday.
Shift/day summary in trouble calls window now correctly shows days of the week in the configured order.

5.0.1

Enhancements

It is now possible to create tasks which are scheduled based on meter readings. A task schedule is used to specify the meter count interval. The meter entries are used to trigger creation of a task (found in the new Scheduled Maintenance tab in the Tasks list). The task will remain until completed. It will be re-created when the meter reading for that machine reaches the scheduled interval based on the meter reading closest to the last completion date.
You can now view/print a frame/game count summary based on meters for a range of machines and dates.
You can now enter meter readings for numbered machines (lanes) in the Meter Readings window (via Equipment - Meter Readings).
It is possible to use an Excel spreadsheet as a custom template for exporting an order.
You can now import pictures against equipment.
A new diary feature can be used to store notes with user and timestamp. Notes can be queries, filtered, searched and printed. User permissions control whether editing is possible (for a person's own entries or anyone's). The Diary button is found on the Maintenance page of the main menu window.
The Equipment window now includes a tab for Defects allowing defects to be logged against equipment directly (as opposed to only numbered machines).
You can now print a label for a part, or list of parts.
A new "Print Label" button in the equipment screen (next to the Barcode field) allows you print a label for the asset with a barcode.
You can now modify the order date after you commit an order (it defaults to the date you commit the order). This is for cases where you might fill in the order some time after you actually verbally made it/provided the PO number, etc
You can (optionally) lock the Parts List by default so that you have to press a button to edit. This behaviour is only enabled if you tick the "Lock primary part details by default" box in Settings -> Configure Parts Tracker Settings -> General.
A new report "Operations Summary" has been added which lists work done, parts used, trouble calls, diary entries, defects fixed and current defects, given a date range.
The Open Order window now has a Search button which allows you to find orders based on many different fields (essentially all the fields on the order).
You can now control the order number format, choosing between month/year/sequence (e.g. Jan17-2) and an ID sequence number (e.g. 000123). Also you can optionally add a configurable prefix and suffix.
You can (optionally) lock the Part screen by default so that you have to press a button to edit. This avoids editing parts accidentally. This behaviour is only enabled if you tick the "Lock primary part details by default" box in Settings -> Configure Parts Tracker Settings -> General.
It is now possible to list/restore deleted orders. Choose Open Order and then select the Deleted filter. Double-clicking restores the order.
The following fields are now supported by the parts import process: Supplier Part Number, Description, Minimum Quantity, Restock To Quantity, Default Order Quantity, Discontinued, Replaced By Part Number.
The Parts List window lets you choose whether to display prices for a particular supplier, as well as an "<ALL - Preferred or Best>" option which displays the preferred supplier's price (if the part has a preferred supplier) or the best price of all suppliers.
There are now separate permissions for viewing, adding, editing and deleting equipment.
The Parts List window now allows filtering by supplier. This is defaulted to the supplier of an order if an order is open.
Supplier form now includes an Active/Inactive status, notes, and website fields.
A list of suppliers can be printed from the Suppliers tab of the Settings window.
Miscellaneous tasks now allow a Cancelled status. These are shown in a separate list. This allows keeping a record of tasks that were abandoned (without deleting them, although deleting is still supported as an option).
The Parts Suggestions List (opened by pressing the button in the Order window) is now filtered by the supplier of the order.
The Equipment report now includes purchase info.
Parts can be marked as discontinued in the Parts form. (Note: in a subsequent update, the flag will be used to filter searches and parts lists - currently it is just informational (only seen in the Part window)).
A user with only the View Equipment permission can now view the Equipment window read-only (previously they couldn't open it at all).
The Parts screen now includes a Barcode field. This is also used when searching by part number.
You can now specify a Custom Number on a supplier which is shown on the Order print out.
A new report listing fixed defects has been added.
The Defect screen now includes a "Total Downtime" field allowing entry of an amount of time the machine was down (as distinct from the "Time Spent" field next to it which is how long it took actually working on the fault). You can enter the time in minutes, hours or days.
Received orders can be exported in item/purchase format for use with MYOB® accounting system.
The Daily Shift Tasks list now shows time required for each task (if defined) and the total time left for uncompleted tasks. This is based on the Time Required field on the Task Schedule.
The Parts Usage Report now includes a sub-total of part values for each lane or equipment.
You can now enter a "Time Required" for a task.
The Defect screen now includes a field for recording the time spent.
The Equipment item report now includes the barcode (in 3 of 9 barcode font).
There are now options in the Part search dialog to determine which fields on the part record are searched in (name, keywords, description, supplier item name).
The Parts Usage report now includes options to limit the report to numbered machines (lanes) or equipment and also filter by equipment type or individual equipment item.
The Parts List screen now has a selection of supplier allowing you to control which supplier price to include in the list.
You can now search by name/number/make/model in the Equipment list.
You can now choose how a part number search matches the entries in the database - i.e. "Exact", "Starts with", "Contains", "Wildcards".
A user name can now be selected for part (stock) transactions and will be shown in the stock card.
Event dialog now shows Equipment and/or Task if applicable.
The Part Suggestions window now includes a column for the preferred supplier.
Added colour templates for trouble call type buttons.
You can now double-click to open the Parts window from the Part Suggestions List (to allow viewing more details).
The Maintenance Checklist report (accessed from the Maintenance Event Log screen) now includes an option to indicate completed events (since a specified date).
An Export To Excel button has been added to the Parts List screen to make it easier to export the list to Excel (previously you needed to copy and paste the list).
Equipment now have a PO Number field.
Added a new stock transaction type: "Return/Warranty".
The Fixed Defects report now includes the new Machine Downtime field.
There is now a button to add parts to the currently opened order in the Parts List window.
The parts used list in the Equipment window now uses the preferred supplier's price.
A new permission has been added which controls whether users can delete maintenance events (from the Event Log, the Asset window, or the Fault window). The permission defaults to 'allowed' for existing users.
The Export Current Parts To Excel function now includes a column for Bin.
The Equipment Item report now includes the picture of the item.
Suppliers now have a Country field.
Added new field Order Number to Equipment window.
The Equipment Asset report (for a single equipment item) now includes totals for the Value column for used and required parts.
The Weekly Trouble Call (grid) report now includes the date range for the week.
The Export Stock to Excel function now allows exporting a subset of bins (instead of parts from all bins). By default it exports all bins.
The Parts button at the bottom of the Order window now opens the Parts List window instead of the single Part window. You can still open the Part form (for example, to view an individual part listed in the order) using the new View Part button which appears at the bottom of the list of order items.
Added Qty On Hand, Bin, Notes to parts importer.
Added P.O. Number field to Orders.
A View Part button has been added to the Order window (at the bottom of the list of items).
There is a new user permission for deleting an equipment note. (Initally, all users will have this permission; you can remove it from users if you wish.)
The text and person of notes in the Defect screen are now editable.
Stock Sheets (accessible via the Stock Cards window) now include Used part qty.
Added Catalog Page and Item fields to supplier list on Parts window.
There are now separate permissions for editing/deleting notes on defects. One permission allows a user to edit/delete their own notes, and another permission allows a user to edit/delete anyone's notes.
There are now separate permissions for editing/deleting notes on equipment. One permission allows a user to edit/delete their own notes, and another permission allows a user to edit/delete anyone's notes.
The Assigned To column in the Misc Tasks list on the Daily Tasks window now shows the shift for items assigned to a shift.
The misc task list now has a visible icon when there are due or overdue tasks
The Current Stock Report now allows listing a subset of bins (instead of showing parts from all bins). By default it shows all bins.
The Equipment Asset Report now includes part number and serial number.
Can now search for double-quotes in part names (sometimes used to mean inches - e.g. 1/2" bolt).
Part search by name now allows a search for multiple terms that span both part fields (name, keywords, description) and the supplier item names (previously could not use multiple words to search both of those sets of fields).
The Meter Readings window now allows you to move dates so you can view history of readings.
Meter Readings can now be printed.
Adding parts to an order is now faster (was noticeably slow when the database contains 100K+ parts).
The Defects list can now be sorted by clicking on any column.
When using a part for a piece of equipment you can now flag it as "recharge". This simply marks it for sub-totalling in the equipment report so that you can track a separate total. Note: it has no effect on financial information or inventory quantities.
Part search is now faster (was noticeably slow when the database contains 100K+ parts).
Committing an order is now faster (was noticeably slow when the database contains 100K+ parts).
Part Suggestions window and report are now faster (was noticeably slow when the database contains 100K+ parts).
There is a new user permission to control whether the user can modify parts. By default it is granted to all users. You can remove it from users in the Settings menu.
Made Event Log window larger
If you change a task schedule past incomplete copies of the task are no longer deleted. This means the schedule calendar retains the dates when the task was missed.
Purchase Order Number column is now displayed in the Open Order window.
The parts importer now remembers field mappings and supplier selection for a given import file name.
Allowed cursoring quickly with the keyboard through list of event categories in Settings window.
Part search history (the values shown in the drop-down lists for the part number and name fields) is now updated even if no part was selected.
The Defects window now opens with a larger size.
Diary entries, Trouble calls and Misc Transaction comments now support entry of much more text.
The Maintenance Event Log window is now wider (and also manually resizable).
Task and Defect comments now support entry of much more text.
Stock Card Transactions report and Part Transfers report are now faster to run when there are many parts.
Equipment notes now support entry of much more text.
Changes made to support larger part quantity values and stock card transactions.
Added Select All and Select None buttons to Spending Summary Report Settings dialog.
The Parts Search Result List is now larger.
Supplier Default Order Note field now allows much more text.
Made tabs in Equipment screen larger.
Made Order window bigger by default.
Made Parts (single) screen larger.